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New attendance system

The new attendance keeping system has been enhanced with more features and improvements. As a result, the old attendance system is removed and replaced with a brand new solution. The new attendance system has been in beta for a while, and was described in this entry. If you want to retrieve data from the old system, please contact our helpdesk.

The video shows how the attendance system can be used by teachers, mentors, learners and parents.

The new features for this release include:

Managing and registering planned absence for learners

Learners can now inform teachers about planned absence in advance. This is time-saving for teachers who no longer have to spend time searching for reasons for scheduled absence. The learner registers the absence by clicking ePortfolio >> Attendance >> Register absence:

Teachers see the notifications from the learners as comments in the attendance overview.

Feedback on attendance

The comment/feedback on attendance function is slightly changed. To make the interface more efficient, the old interface is replaced with a new interface with a comment column to the right of the attendance table:

Comment logs

All comments are shown as a log when you click the comments icon. It is possible to hide comments from the learners. Learners, mentors and teachers are notified about new comments through the internal messaging system and thus also on the main dashboard. The images below shows the comment feature from a learner's view.

Class length in course timetable

Course teachers and mentors can now edit the class hour length (in minutes) in the timetable setup. As a result, the attendance reports now include minutes in addition to hours.

Showing two absence rates

It is now possible to show two absence rates: Whole term and Completed class hours. The first shows the total absence for the term, while the latter shows the percentage and number of class hours that are actually completed and submitted.

Notification letters

From the attendance and behaviour systems it is possible to create letters with behaviour or attendance notifications that can be printed and sent to a learner's parents. The report is usually sent when a learner has shown unacceptable behaviour or has a high absence rate. The letters easily generated, and they are saved in itslearning as a reference for later.

Teachers and mentors are allowed to edit the template text when new letters are created. The addresses of the school and learner are automatically inserted into the letter – if address information is saved in itslearning.

The notification letters are available for course teachers in the attendance and behaviour reports in Status and follow-up, and for mentors from under the mentor tab. The letters are created in itslearning, saved, and then printed and sent to the parents who signs it and returns it to the school.

Help icon Read more about attendance in the help!

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